Perhaps comparing a couple of dozen messages in one Outlook folder will not be a problem. You need to compare many messages using several criteria. You can delete duplicated Outlook messages manually, but it is hard and time-consuming work. In future, it is better to use a constrained deletion, for example, only for the last month. When periodically deleting duplicate messages from public folders, it is enough to make a complete duplicate deletion once. Removing duplicate messages over the past week will work much faster than removing duplicates from the entire mailbox or data file. If you know exactly where duplicates appeared, for example, over the last few days, set the filter by dates. Dates are rarely used to detect duplicates because duplicates are often several identical mails sent at different times. If those fields have the same values, it can be concluded that messages are duplicated. To understand which messages are duplicates and which are not, you must compare their fields and properties.įor example, you can select the fields for comparison: subject, text, sender, recipients, and attachments. The answer to this question is not as obvious as it may seem at first glance.
How to determine that messages are duplicates? At some point, a backup copy of your mailbox won't fit on your disk drive or network share. If duplicates clut your mailboxes, you need more space to create backups.As a result, it takes more time to complete many tasks, and the work efficiency decreases.
Some groups of people open and see replies to messages others might miss them. Duplication in Exchange and Office 365 public folders slow down the workflow.In fact, it's indexing the large files and mailboxes - duplicate items make a mess in search for the right email messages. Sometimes, you may find that Outlook freezes. Many duplicates in folders slows down Outlook search.If the mailbox is limited in size, then to clean up space, you must think carefully about what to delete. You spend more time composing and sending messages.
As a result, the entire mailing system starts to run slower, meaning your productivity drops.